Co-ordinator

Manchester (Hybrid) ¦ Full-time ¦ 37.5 hrs per week

We’re seeking a proactive and highly organised Project Coordinator to provide administrative and project support across Independent Connection Provider (ICP), Electric Vehicle (EV) and Battery Energy Storage System (BESS) projects.

This is an excellent opportunity for an experienced administrator or coordinator who enjoys managing multiple priorities, maintaining accurate project information and working with a range of internal and external stakeholders.

The Role

As a Project Coordinator, you will coordinate administrative and project support activities across ICP, EV and BESS projects. Acting as a central point of contact for project administration and document control, you will ensure that project documentation, design submissions, compliance records, correspondence, purchasing requests and completion packs are accurately maintained and available within the required timescales.

Working closely with Design, Delivery, Commercial and Client teams, you will coordinate the flow of information, maintain project trackers and monitor outstanding actions, submissions and approvals.

You will help identify missing information, approaching deadlines and project dependencies, escalating any issues that could affect delivery to the relevant project lead. Through accurate record keeping and proactive coordination, you will support programme efficiency, compliance requirements and the successful handover of completed works.

Key Responsibilities

• Coordinate administrative and project support activities across ICP, EV and BESS projects.
• Support projects from mobilisation through to energisation and project close-out.
• Act as a central point of contact for project administration and document control.
• Maintain accurate project documentation, design submissions, compliance records and correspondence.
• Coordinate purchasing requests, completion packs and other supporting project information.
• Maintain project trackers and ensure information is accurate, complete and kept up to date.
• Monitor outstanding actions, approaching deadlines, submissions and approvals.
• Follow up with internal teams, clients and external delivery partners to obtain required information.
• Identify missing information or dependencies that could affect project progress.
• Escalate risks, delays and outstanding issues to the relevant project lead.
• Support the effective flow of information between Design, Delivery, Commercial and Client teams.
• Prepare, collate and manage reports, documentation packs and supporting information.
• Ensure documents and records are appropriately controlled, stored and available within required timescales.
• Maintain document control processes, including version control and secure storage.
• Support compliance and audit activities by ensuring records are accurate and readily available.
• Assist with scheduling meetings and coordinating internal and external resources.
• Provide progress updates and respond to administrative and project-related queries.
• Build effective working relationships with internal teams, clients, suppliers and delivery partners.
• Identify opportunities to improve administrative processes and programme efficiency.
• Undertake general administrative duties and other reasonable responsibilities required to support project delivery.

What We’re Looking For

Essential

• Previous experience in a project coordination, administration or similar support role.
• Strong IT skills, including Microsoft Word, Excel and Outlook.
• Experience maintaining project data, trackers, documentation and records.
• Strong organisational skills with a methodical approach to work.
• Excellent written and verbal communication skills.
• High levels of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Confidence communicating with internal teams, clients, suppliers and other stakeholders.
• A proactive approach to identifying and resolving issues.
• Ability to work independently and take responsibility for assigned activities.
• Ability to work collaboratively as part of a multidisciplinary project team.
• Flexible and adaptable approach to changing project and business requirements.

Desirable

• Previous experience within an ICP, EV, BESS, utilities, construction or engineering environment.
• Experience supporting projects from mobilisation through to completion and handover.
• Experience with document control and project-tracking systems.
• Understanding of project compliance, audit and completion requirements.
• Experience coordinating design submissions, approvals, purchasing requests or completion packs.

Skills & Attributes

• Highly organised with a structured and methodical approach.
• Strong attention to detail and commitment to accuracy.
• Proactive and confident following up on outstanding actions.
• Able to identify approaching deadlines, missing information and project dependencies.
• Clear and professional communication skills.
• Confident managing competing priorities in a fast-paced environment.
• Able to build effective working relationships with internal and external stakeholders.
• Collaborative team player with a positive attitude.
• Comfortable escalating risks and issues to the appropriate project lead.
• Customer-focused and committed to providing a high-quality service.
• Flexible and adaptable when project requirements change.
• Committed to improving processes and ways of working.

Please note that Clarke Telecom does not provide visa sponsorship for this position. Candidates must already have the legal right to work and be fully compliant to work in the UK.

About Us

Clarke Telecom is a leading provider of end-to-end wireless telecoms network infrastructure services. We manage every aspect of a project, ensuring that each site is optimised to its full potential. As technology evolves, so do our services, allowing us to stay at the forefront of the industry and remain the UK’s premier wireless telecommunications infrastructure provider.

In addition, Clarke Connect, our dedicated division, specialises in providing tailored connectivity solutions to meet the growing demands of modern communication networks. Together, Clarke Telecom and Clarke Connect work seamlessly to deliver innovative and reliable services to our clients.

Apply as soon as possible – interviews will be conducted on a rolling basis, and this vacancy may close earlier than the stated deadline