Co-ordinator

Manchester (Hybrid) ¦ Full-time ¦ 37.5 hours per week

Clarke is seeking a proactive and highly organised Design Co-ordinator to provide effective Design co-ordination and administrative support across the business, helping ensure the efficient delivery of operational and project activities.

This is an excellent opportunity for an experienced administrator or co-ordinator who enjoys working in a fast-paced environment, managing multiple priorities and building strong relationships with internal teams, customers, suppliers and other stakeholders.

The Role

As a Design Co-ordinator, you will support teams across the business by managing data, tracking progress, co-ordinating activities and maintaining accurate systems and records.

You will work collaboratively with colleagues and stakeholders to ensure deadlines, service levels and performance targets are met. You will also act as a key point of contact, providing updates, resolving queries and helping activities progress efficiently.

Key Responsibilities

• Provide day-to-day co-ordination and administrative support to the Design team.
• Monitor and track activities, ensuring deadlines and milestones are met.
• Manage and respond to emails, correspondence and internal requests promptly.
• Input, update and maintain trackers, registers and internal systems accurately.
• Ensure data is accurate, consistent and updated in real time.
• Monitor outstanding actions and proactively follow up with the relevant stakeholders.
• Support the planning and co-ordination of workloads, activities and deliverables.
• Assist with scheduling meetings and co-ordinating internal and external resources.
• Liaise with internal teams, customers and suppliers to obtain information and resolve queries.
• Prepare, collate and manage documentation packs, reports and supporting information.
• Ensure documentation is accurate, complete and submitted within the required timescales.
• Maintain document control processes, including version control and secure storage.
• Support financial and commercial processes where required.
• Ensure activities affecting financial milestones are recorded accurately and on time.
• Act as a key point of contact for internal and external stakeholders.
• Communicate progress updates and escalate issues where required.
• Build effective working relationships and maintain high standards of customer service.
• Identify opportunities to improve co-ordination processes and team efficiency.
• Support the implementation of improved ways of working across the team.

What We're Looking For

Essential

• Previous experience in a co-ordination or administrative role.
• Strong IT skills, including Microsoft Word, Excel and Outlook.
• Experience managing data, systems and trackers.
• Proven ability to support the delivery of tasks within a fast-paced environment.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritise workloads and meet deadlines.
• Strong organisational and co-ordination skills.
• A proactive approach to problem-solving.
• Ability to work independently and as part of a team.

Desirable

• Experience within a project, telecommunications or operational environment.
• Knowledge of project-tracking or workflow systems.
• Understanding of KPIs, SLAs and performance tracking.

Skills & Attributes

• Highly organised with a methodical approach to work.
• Strong attention to detail and commitment to accuracy.
• Confident managing multiple priorities and deadlines.
• Clear and professional communication skills.
• Proactive and willing to take responsibility.
• Able to build effective working relationships with colleagues and external stakeholders.
• Collaborative team player with a positive attitude.
• Flexible and adaptable to changing business requirements.
• Customer-focused with a commitment to providing a high-quality service.
• Committed to continuous improvement and identifying more efficient ways of working.

Please note that Clarke Telecom does not provide visa sponsorship for this position. Candidates must already have the legal right to work and be fully compliant to work in the UK.

About Us

Clarke Telecom is a leading provider of end-to-end wireless telecoms network infrastructure services. We manage every aspect of a project, ensuring that each site is optimised to its full potential. As technology evolves, so do our services, allowing us to stay at the forefront of the industry and remain the UK’s premier wireless telecommunications infrastructure provider.

In addition, Clarke Connect, our dedicated division, specialises in providing tailored connectivity solutions to meet the growing demands of modern communication networks. Together, Clarke Telecom and Clarke Connect work seamlessly to deliver innovative and reliable services to our clients.

Apply as soon as possible – interviews will be conducted on a rolling basis, and this vacancy may close earlier than the stated deadline.